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AUG 17-18, 2024 • Dulles Expo Center
AUG 17-18, 2024 •  Dulles Expo Center

FAIRFAX COMIC CON  2024 EXHIBITOR DETAILS UPDATES

IMPORTANT REMINDERS

• All materials must be “All Age Appropriate”. No NSFW or Adult materials of any kind.

• Food, Firework, and Weapon sales are PROHIBITED.

• Each Vendor/Artist receives 2 Exhibitor Wristbands per table. Wristbands must be worn for the duration of the show. Replacement bands cost $20, so do not cut off your wristband till the show ends.

• A max of 2 additional bands may be purchased for helpers at check-in, cash only. $20 each. Any additional passes beyond that must be purchased online at the regular ticket price.

• Bring your own tablecloths, displays, and signage.

• Displays cannot exceed 10 ft high.

• Square and Paypal card readers work in the convention center but WiFi is only available through the CC at an additional cost.

• No Subletting or Sharing your table of any kind.

• Due to the high volume of exhibitors we do not take seating requests.

BOOTH NUMBERS

All booth assignments are currently labeled TBA, meaning To Be Announced. We will no longer be posting the exact booth numbers until check-in.

Why?

The biggest reason for this is that most cancellations occur in the final 2 weeks before the show. Causing us to move things around repeatedly behind the scenes.

When someone cancels, everyone will “MOVE UP” to fill the empty slot. Then, any wait list exhibitors will fill in at the end of the line.

This is both simple and incredibly fair. Last minute additions won’t “fill in” the closest spots.

Once at the show, you will receive your booth number, which will be THE BEST up-to-the-minute spot.

This does not mean the earlier you show up, the better your booth, though we do encourage everyone to get to the show early.

LATE EXHIBITORS

LATE EXHIBITORS
Any exhibitor who has not arrived by 9:30 on Saturday morning will forfeit their table and not be eligible for a refund

NO CALL NO SHOW

NO CALL/NO SHOW
If you are a no call/no show for the event you will not be eligible for a table next year

ELECTRICAL

This year the venue has asked us to directly handle electrical requests. If you need power please email us AT hello@incredibleconventions.com by Sunday at 4pm and we will get you added to the list. The cost is $100 that will need to be payable on site, cash only.

FREE WIFI


NETWORK: DULLESEXPOWIFI

PASSWORD: Y4M3C2A1

FAIRFAX COMIC CON  2024 EXHIBITOR DETAILS

SHOW DATE:
Aug 17-18, 2024

LOCATION:
Dulles Expo Center
4320 Chantilly Shopping Center
Chantilly, VA 20151

SHOW HOURS:
Saturday 10am-5pm
Sunday    11am-4pm

LOAD-IN:
Friday Aug 16 12pm-8pm
Saturday Aug 17 6:30am-9:30am
Sunday Aug 18 10:00am-10:30am

DETAILS:
Load-in will take place at the rear of the Dulles Expo Center North Hall. Exhibitors be ready to give your business name at the check-in table so we can get you in as quickly as possible. At check-in, you will be issued a wristband that must be worn at all times during the event (Saturday and Sunday). No exceptions. Do not lose, cut, or take off your wristbands. There will be a replacement fee for any wristbands.

TABLES
Tables will be marked with your name and number. You will be issued your booth number at check-in.

FLOOR MAP:
www.fairfaxcomiccon.com/exhibitors

Please note the venue does not provide carts or dollies, so prepare accordingly.

LOAD-OUT:
Sunday 4:00pm-8pm

ARTIST ALLEY
Artist Alley Tables are for Comic Book Artists, Comic Authors, and Handmade Creators/Crafters ONLY.

Includes one table, two chairs, and two passes. Displays cannot exceed 8 ft high. No table splitting/sharing. Each 6ft table is for one Artist and up to one assistant.

VENDOR BOOTHS
Vendor Booth area is 8×10 and includes one table (two for Corner Booths), two chairs, and two passes. Displays cannot exceed 10 ft high. Vendors can bring additional tables and shelving.

We do not accept: LuLaRoe, Mary Kay, Multi-Level Marketing, etc.

CLUB TABLES
Club Tables are intended for groups and organizations who plan to sell NO items (retail or otherwise) at their table. Includes one table, one chair, and two passes. These free tables are intended for clubs, cons, and charities only.

EXHIBITOR DETAILS
-All materials must be “All Age Appropriate”
-Food, Firework, and Weapon sales are PROHIBITED.
-Each Vendor/Artist receives 2 Exhibitor Wristbands per table.
-Bring your own tablecloths, displays, and signage.
-Displays cannot exceed 10 ft high.
-Square and Paypal card readers work in the convention center but WiFi is only available through the CC at an additional cost.
-No Subletting or Sharing your table of any kind.
-Due to the high volume of exhibitors we do not take seating requests.

Fairfax Comic Con is not responsible for any lost, damaged, or stolen items.
Fairfax Comic Con reserves the right to cancel any exhibitor at any time.

EXPO CENTER GUIDELINES

-No Outside Food Or Drink.
-No Parking in the Load-In Zone. Once you have unloaded you must move your vehicle to the side of the building or they will tow you. They will be enforcing it this year.
Take ALL trash with you when you leave. Any spaces not left clean will be subject to a fine from the convention center.
-No Adult Materials.
-No Fireworks.
-No Weapons.
-No Firearms.
-No Bootleg merch.

If you are caught breaking these rules by the venue, they will eject you from the event without a refund.

EXHIBITOR SPACES

A great example of setting up in Artist Alley from Mark Mariano!

Don’t forget the essentials:
– Decorate your space. BRING A TABLE CLOTH
– Change for cash sales
– Any tech you need for credit/debit sales

And from our surveys this fan suggestion:
Engage with the attendees, please don’t bury yourself in your phone. This weekend is for you to make sales and build your fanbase.

IMPORTANT REMINDERS ABOUT ARTIST ALLEY SPACE

Artist Alley Spaces are not 8x10s. You are given one table, two chairs, two passes, and have some space (typically 2 ft behind you for signage, etc.)

We REQUIRE enough space behind Artist Alley exhibitors for other exhibitors to move easily in and out of the area as needed.

Table Splitting is not allowed. Each table should be for one creator and one assistant only.

No more than 2 people behind your table at any time. If you have a friend that wants to sit with you they can swap with your assistant, etc. But at no time should you overcrowd your space.

There are to be NO giant displays (if you are unsure please ask), large racks, shelving units, behind you.

We are asking everyone to fully follow the guidelines at all times, be kind and considerate to your neighbors!

Thank You!

ARTIST ALLEY EXAMPLE

As an example, this model shows you how the Artist Alley area will look.

All Artist Alley tables are flush (side by side) with no gaps inbetween).

Attendees will not be allowed behind your table to shop. The basic rule is, if it fits on your table it’s good to go.

A banner or some small display piece is allowed behind your table but there must be enough walking space (shown in blue) for other exhibitors to get in and out. Venue staff will be by to make sure everyone is complying with these rules.

VENDOR SPACE EXAMPLE

Exhibitor Spaces are 8×10 and can not be “nudged out” for additional space.

In the center of exhibitor sections are power drops. These must remain accessible at all times.

Meaning, plan accordingly to give yourself room to walk in and out. Don’t box yourself in with tables. If you encroach into another exhibitors space or into the walkways you will be removed from the event without refund.

You can build UP with your displays to 20ft. But they MUST be secured. If anything falls on yourself or anyone attending the event, any injury or damage will be your responsibility.

Vendor Aisles include one 6ft table.
Vendor Corners include one 6ft, and one 8ft table.

LOAD-OUT

Load-Out begins at 5pm when the doors close on Sunday. Exhibitors can be packing up at close, but cannot exit the hall until the hall is cleared of exhibitors and the bay doors open.

Loading Dock Masters will direct traffic and parking during load out.

PROMOTIONAL GRAPHICS

Please post our Come See Me At graphic to tell people you’ll be at the event.

For those of you a little more artistic, you can use the logo to decorate your own announcement. Please do not use the logo in any negative, distasteful, or misrepresenting way.

THANK YOU!!

We extend our heartfelt gratitude to both our returning and new exhibitors for being a vital part of this year’s show!

Our dedicated staff, volunteers, exhibitors, and attendees are putting in immense effort to make this year’s Fairfax Comic Con the best one yet!

If we don’t get the chance to express it in person at the event, we want to convey a big THANK YOU for being integral to Fairfax Comic COn and for being cherished members of our special family!